If anyone in this series deserves the title of true “life hacker”, it’s Dr. Ben Smith (@UltrasoundJelly). A nuclear engineer turned emergency physician, you’ll see it is apparent he takes an engineer’s approach to productivity. In the clinical/education world, he is the Director of Emergency Ultrasound and the Associate Residency Director at University of Tennessee, Chattanooga. He’s a contributing member of FOAM via several websites, including ultrasoundoftheweek.com and 5minsono.com. Although we may not all have the braun to manage our own server infrastructure to host FOAM sites (which Dr. Smith does), he breaks down some simple tips you can use to automate your life and get started on the path to life hacking.
- Name: Ben C. Smith, MD, FACEP
- Location: University of Tennessee, Chattanooga
- Current job: Director of Emergency Ultrasound, Associate Residency Director
- One word that best describes how you work: Efficiently-thorough
- Current mobile device: Samsung Galaxy S4
- Current computer: 13” Macbook Air i7, the perfect size/weight/battery life. Only thing it lacks is major computing power, if I need that I remote access my desktop or server.
Disclosure: I mention specific services and products here, but I receive no endorsements or remuneration from these vendors.
What’s your office workspace setup like?
- 27” Dell Ultrasharp IPS Monitor
- I’m a big fan of one large, high pixel density monitor for lots of screen real estate.
- 256 GB SSD for OS X Yosemite and currently active files, 3TB HDD for storage
- Audio-Technica 2020 microphone: Ditch the tinny laptop mic to sound professional.
- Novation Nocturn Desktop Controller
- used to edit photos wicked fast with Lightroom and the Knobroom plugin
- Photoshop / Lightroom
- Master Photoshop to produce quality original #FOAMed content.
- Google Everything / Hangouts
- Plot.ly if I need to quickly trend some data or generate a graph.
- Remote access via Screen Sharing
Dell PowerEdge Server
- Dual hard drives in a RAID 1 array for data security
- Ubuntu Server Linux / Apache / MySQL / PHP
- Hosts 4 WordPress websites
- Backup databases and WP folders on and off site daily (Crashplan)
- Static content on the zippy Amazon Cloudfront content delivery network (CDN) so my sites are fast anywhere in the world
- Remote Access via SSH
- 1 Gb/s fiber optic internet connection, hosted from my office. I am the network admin, server maintainer, and webmaster for the sites above. This saves money.
What’s your best time-saving tip in the office or home?
- Never repeat any task that can be automated (automatic Pubmed citation generator). The best way to do this is to learn to script and code.
What’s your best time-saving tip regarding email management?
- Reply to all important emails within 24 hours.
- Liberal use of “unsubscribe” links at the bottom of spam.
- For spam that doesn’t include an unsubscribe link, create a filter to delete or move them to spam folder.
- Keep a second email address active that you can use to register for various second-third tier online services. I have this email forwarded to my main account and automatically filtered into a separate folder for infrequent viewing.
What’s your best time-saving tip in the ED?
- Utilize bedside ultrasound early to narrow your differential diagnosis and direct appropriate stabilizing interventions in critical patients.
- Try to never be the personal cause of ED bottleneck, keep the rack empty, and put the orders in early.
- When the ED gets really busy, I’m a big fan of thin slicing some orders quickly, then going back later to get a more thorough history once I’m no longer the bottleneck.
ED charting: Macros or no macros?
- Yes, I do cautiously use macros. The time saved on repetitive documentation outweighs the risk. Main risk is over-documenting, just be certain you know your macros like the back of your hand. For instance, I know my normal physical exam – and I am sure to cover each of these bullet points at the bedside before I click the macro.
What’s the best advice you’ve ever received about work, life, or being efficient?
- Try to figure out a way to incorporate your cross-disciplinary talent into your primary specialty. Applying outside concepts to the problems of your specialty can result in greatness. For me, I live and breathe coding and automation – and this has spawned some interesting time saving projects (Emergency Ultrasound Video Editing wiki, creating M-mode video from clip, and Pubmed citation generator) for the bedside ultrasound community at large.
Is there anything else you’d like to add that might be interesting to readers?
- As our jobs and lives become more and more intertwined with technology, the benefit to being able to code is skyrocketing. Every professional should learn to code: start small and focus on one programming language early on. Coding concepts and basic constructs cross languages; it is only the syntax that changes.
- To become productive, simplify. People are always surprised to find out I don’t have the newest laptop or phone. Don’t buy new tech just because it’s new. Ask yourself if you will really use your new gadget before diving in to a purchase. How you use your device is more important than what device you use.
- I love OS X, it is far more stable than its Windows counterpart. One of my favorite things about OS X is simplified automation using command line bash scripts or, for the more GUI inclined, Applescript.
- Using keyboard shortcuts helps me streamline my computer work, as they are always faster than mouse clicks (that’s why my favorite text editor is the command line only vi). Here are a few OS X shortcuts I use most frequently:
- Command-C to copy, Command-V to paste
- Command-Option-V to paste plain text into gmail (sans formatting)
- Command-Shift-4 to select an area to save as a screenshot to your desktop
- Command-Q to close an application
- Option-control click on a misbehaving program in the Dock and select Force Quit to shut it down (will not save the file you’re working on)
- Command-Spacebar to open up Spotlight to find a file quickly, Control-Command-Spacebar to do the same search using the Finder
- Command-Z to undo… just about anything you just did. The most common time I use this one is when I mistype something or accidentally delete a paragraph or two. Want to re-do what you un-did (run-do anyone?): Command-Y.
- Command-S to save your work. I am personally neurotic about this one, I hit it about once a minute when working on an important file.
- Do you have a media file embedded in a Keynote or Powerpoint presentation that you’d like to use elsewhere, and you can’t remember where you stashed the original file? First, start by making a copy of your presentation. Then just change the copy’s extension to “.zip” and extract the folder. You’ll find all your files within. This works on modern versions of these applications on OS X and Windows alike.
- I often find myself needing to do a quick screen recording to demonstrate something or record a lecture, podcast. While there are many paid options, I prefer to use the free one built into Quicktime.
- I frequently find myself needing to fill-in and sign PDF forms emailed to me (hospital credentialing, anyone?). Instead of downloading the PDF, printing it, filling it out, scanning or faxing it… enter OS X Preview. Just open the file in Preview, then go to the Tools>Annotate>Text Menu to add text to a file. Tools>Annotate>Signature to sign your PDF. When done, hit Command-S to Save, then always “Print to PDF” to save the combined file. Email it back to the sender. You just saved some trees and obviated the need for fax machines.
- Here are the blogs I read every day
- Lifehacker – great tips from how to become a successful professional to the best way to cook bacon
- Gizmodo – science, gadgets. What is more interesting?
- PetaPixel – must read for fellow photogs
Who would you love for us to track down to answer these same questions?
- Mel Herbert (@MelHerbert)
- Mike Cadogan (@sandnsurf)
- Scott Wieters (@jscottwieters)